Hollywood, Maryland
$19.23 An Hour
Remodelers Advantage Inc.
Adminstrative Assistant/Office Manager
Hollywood, MD
Employer est.
:
$40K


Administrative Assistant/Office Manager will be responsible for an array of office administration duties and will support the other staff members in their efforts to deliver exceptional service to our clients. Must be self-managed, accurate and efficient.
Must be resourceful, an independent thinker, and self-sufficient as well as self-motivated.
This is a fast-paced organization with a small group of pros who produce high-quality work. Its a casual work environment with people who are passionate about what they do. It's an environment in which we all jump in to help each other when needed.
Duties and Responsibilities
The essential functions include, but are not limited to the following:
Manage overall administrative activities for the office.
Assist outsourced bookkeeping company with month end tasks.
Handle AR/AP billing, collecting receivables, data entry - AR/AP and cash receipts and assisting with annual membership renewal.
First contact for client/prospect phone calls, responsible for routing to the correct person.
Manage day-to-day facilities operations, housekeeping of office facilities, trash and recycling collection, purchasing office supplies, furniture, office equipment etc.
Responsible for accurate working of all office equipment including telephone, voice mail, copier, scanner, postage meter, etc.
Manage postage, shipping, all with an eye toward financial efficiency.
Greet visitors, delivery people, etc.
Manage training/conference room schedule.
Prepare agendas for weekly meetings.
Perform administrative work such as typing, filing, sorting, and distributing mail, assisting with the preparation of correspondence to clients.
Maintain confidentiality of sensitive information.
Coordinate and track all insurances including Workers Comp, Health, AFLAC etc.
Supervise and participate in a wide range of company projects and events.
Handle company meeting logistics and agendas, employee birthday celebrations, etc.
Support the Accounting, Meetings, and Membership Departments as needed
Perform other work-related duties as assigned.
MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)
Previous experience as an administration professional
Previous experience in bookkeeping and strong familiarity with QuickBooks Online
Strong computer and internet skills including all MS Office Suite (Word, Excel, Outlook, Teams, PowerPoint) required
Familiarity with CRM programs a plus
Must have strong customer support orientation (for internal/external customers), demonstrated professional demeanor and appearance, and the ability to maintain confidential information.
Must have strong skills in organization and planning, demonstrated ability to work independently and exercise sound judgment and problem solving.
Must have proven ability to manage projects to deadlines and to budgets.
Must have ability to prioritize tasks.
Must be a self-starter with excellent interpersonal and communication skills with a talent for customer service.
Must be eager and willing to help when the situation calls for it.
Must be excellent in time management skills.
Must be efficient with strong attention to detail and accuracy
Must be optimistic, high-energy, and a quick learner.
Must be friendly, warm, and helpful to all.
Minimal travel required.
'Work Remotely
No
Job Type: Full-time
Pay: From $40,000.00 per year
Benefits:
401(k)
401(k) matching
Health insurance
Paid time off
Schedule:
Day shift
Monday to Friday
Experience:
Administrative experience: 3 years (Required)
Work Location: One location
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