Parkville, Maryland
$36.96 - 42.46 An Hour
Posted 25 September, 2022
Administration Officer
University of Melbourne
Parkville Contract
Support the daily operations of the Department of Finance by coordinating administrative processes.

Job no: 0034080
Location: Parkville
Role type: Full time; Fixed-term until August 2023
Faculty: Faculty of Business and Economics
Department/School: Department of Finance
Salary: UOM 5 - $76,886 - $88,312 p.a. (pro-rata for part-time) plus 17% super

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.

About the Faculty of Business and Economics
The Faculty of Business and Economics at the University of Melbourne has been preparing students for exciting and challenging careers in industry since 1924. We have developed an outstanding reputation, locally and internationally, for the quality of our teaching and research. The Faculty has an active board of business leaders, government representatives and community leaders who contribute to the implementation of our vision.

About the Role
The Administration Officer supports the daily operations of the Department of Finance, with a focus on the provision of services to academic members of staff in the conduct of their activities and duties. As a key member of the Department's professional services team, the incumbent will work flexibly and collaboratively with professional and academic colleagues to coordinate the planning, delivery and review of administrative processes.

Responsibilities include:

Providing department academic staff with advice and assistance regarding the reconciling, coding and preparation of paperwork in relation to purchasing cards and claims for reimbursement from visitors, contractors, students and staff.
Preparing and executing Independent Contractor Agreement paperwork for services provided to the Department.
Coordinating resource allocation, including equipment and physical working space, for academics, visitors, executives-in-residence and PhD students.
Administering the PhD student travel process including booking of travel and accommodation.

About You
Your highly developed organisational and time management skills enable you to meet deadlines and prioritise workloads in order to ensure timely delivery of services. Your interpersonal and communication skills allow you to present complex information clearly, and develop strong working relationships with key stakeholders.

You will also have:

A degree in a relevant discipline with substantial relevant experience or an equivalent combination of relevant experience and/or education/training
A high level of initiative and drive with a demonstrated ability to identify, develop and implement solutions to complex problems or new opportunities for improvement
Ability to interpret complex regulations and provide advice on policies and procedures to staff at all levels
Demonstrated experience and commitment to providing a high level of customer service with an ability to exercise judgement, deal sensitively with staff at all levels and to ensure that confidentiality is maintained at all times
High level problem analytical skills with the ability to exercise sound judgement and initiative

To ensure the University continues to provide a safe environment for everyone, this position requires the incumbent to hold a current and valid Working with Children Check.

About the University
The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

Benefits of Working with Us
In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

Flexible working arrangements, generous personal, parental and cultural leave
Competitive remuneration, 17% super, salary packaging and leave loading
Free and subsidised health and wellbeing services, and access to fitness and cultural clubs
Discounts on a wide range of products and services including Myki cards and Qantas Club
Career development opportunities and 25% off graduate courses for staff and their immediate families

To find out more, visit

Be Yourself
We value the unique backgrounds, experiences and contributions that each person brings to our community and encourage and celebrate diversity. First Nations people, those identifying as LGBTQIA+, females, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply. Our aim is to create a workforce that reflects the community in which we live.

Join Us!
If you feel this role is right for you, please submit your application including a brief cover letter, your resume and your responses against the selection criteria^ (found in the Position Description) for the role.

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact us at [email protected]
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