Parkville, Maryland
$36.96 - 42.46 An Hour
Posted 27 September, 2022
Executive Support Officer, Office of the Dean
University of Melbourne
Parkville Full Time
Provide executive support to a number of Associate Deans within the Faculty of Arts

Job no: 0057170
Location: Parkville
Role type: Full time/Continuing
Faculty: Faculty of Arts
Department/School: Office of the Dean and Faculty Executive Director
Salary: UOM 5 - $76,886 - $88,312 p.a. plus 17% super

Founded in 1853, the University of Melbourne is Australia's #1 university and is consistently ranked amongst the leading universities in the world. We are proud of our people, commitment to research and teaching excellence, and global engagement.

About the Faculty of Arts

The University's strategic direction is grounded in its purpose. While its expression may change, our purpose is enduring: to benefit society through the transformative impact of education and research. The Executive Support Officer, Office of the Dean, is a Faculty of Arts executive support team member.

About the Role

Reporting to the Manager, Office of the Dean, the position provides a broad range of professional, high-quality executive support to a number of the Faculty's Associate Deans. This position may also be required to provide executive support in the absence of the Executive Assistant to the Dean.

In a typical week at work, you may:

Provide executive support to a number of Associate Deans within the Faculty of Arts, including diary management, email triage and dealing with correspondence
Act as an interface between the Associate Deans and a range of key internal and external stakeholders
Undertake Executive Officer duties for Committees managed by the Office of the Dean, including booking rooms, managing calendar invites, preparing, and circulating agendas and meeting papers, and taking minutes
Provide administrative support to Associate Deans, including arranging travel itineraries, events, small grant payments, and other tasks as required
Assist with general office administration for the Office of the Dean

About You

You are a confident communicator who can build and maintain relationships with key stakeholders. You will be committed to quality client service, focusing on providing accurate and timely information to a diverse client base and looking for opportunities to add value.

Ideally, you will further have:

Completed a relevant degree (or completion of a diploma qualification and subsequent relevant work experience; completion of a Certificate IV and extensive relevant work experience), or an equivalent combination of experience and education/training
Excellent communication skills
Demonstrated ability and experience in providing practical administrative/secretarial support, including minute taking experience
Excellent attention to detail
Sound time management skills, including the ability to work independently and to manage competing responsibilities
Attendance at events conducted outside regular office hours may be required.

Benefits of Working with Us

In addition to having the opportunity to grow and be challenged and to be part of vibrant campus life, our people enjoy a range of rewarding benefits:

Flexible working arrangements and generous personal, parental and cultural leave
Competitive remuneration, 17% super, salary packaging and leave loading
Free and subsidised health and wellbeing services and access to fitness and cultural clubs
Discounts on a wide range of products and services, including Myki cards and Qantas Club
Career development opportunities and 25% off graduate courses for staff and their immediate families

To find out more, please visit

Be Yourself

At UoM, we value the unique backgrounds, experiences and contributions that each person brings to our community, and we encourage and celebrate diversity. Indigenous Australians, those identifying as LGBTQIA+, females, people of all ages, with disabilities or culturally diverse backgrounds are encouraged to apply for our roles. Our aim is to create a workforce that reflects the community in which we live.

Join Us

If you feel this role is right for you, please submit your application, including a brief cover letter, your resume, and your responses to the selection criteria^ (found in the Position Description).

For information to help you with compiling short statements to answer the selection criteria and competencies, please go to

Should you require any reasonable adjustments to the recruitment process, please get in touch with the Talent Acquisition team at [email protected]

Due to the impacts of COVID-19, we are currently prioritising applications with current valid working rights in Australia and candidates who are not affected by travel restrictions. Please see the latest updates to Australia's immigration and border arrangements:
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